HubSpot that doesn't need babysitting.
For teams whose HubSpot works on a good day: leads arrive, most get followed up, and someone cleans up the rest. We find where it slips and fix it, so the CRM keeps itself in order.
What usually goes wrong
The same customer is three contacts.
Forms, imports and the Shopify sync each create their own record, so reports double-count and the team works the wrong one. We fix it where records are created, not with a clean-up every quarter.
Leads arrive with no owner.
A form fills in, a contact appears, and nothing says who calls them by when. We add routing, an owner and a follow-up task the moment a lead lands.
Workflows fire twice, or not at all.
Enrolment rules overlap, a property changes name, and a workflow quietly stops or doubles up. We map what each workflow really does and add checks so a failure reaches a named person.
Credits get spent and nobody can say where.
HubSpot shows credit use by feature, not by workflow. If you first bought extra credits on or after 16 September 2026, overage defaults to pay-as-you-go. We map what uses credits, set the limits HubSpot offers, and move heavy steps to n8n where that costs less.
HubSpot facts read on HubSpot's knowledge base, 23 October 2026.
What we do
- Audit your workflows, properties and integrations, and write down what each one does
- Stop duplicates at the point of creation: forms, imports and the Shopify sync
- Route every lead to an owner with a follow-up task and a deadline
- Connect HubSpot to Shopify, WhatsApp, forms and your other tools, with retries and alerts
- Move credit-heavy or high-volume steps to n8n where it pays off
- Hand over documentation and a recovery procedure for every build
See it working
Lead Research & CRM Sync
An n8n automation that captures inbound leads, researches each contact with AI, enriches the record and writes a structured HubSpot record, with no manual step.
Lab build, fictional business, synthetic data
Shopify → HubSpot Order Sync
A two-way sync between Shopify and HubSpot. New orders create or update contacts, deal stages follow fulfilment status and refunds are logged automatically.
Demo store, fictional shop, synthetic data
How it runs
Three stages. You can stop after any of them. Every price comes with a written scope first.
Diagnose
From $750
We map your HubSpot setup as it really runs and write down what to fix.
Implement
From $2,500
We build the fix with retries, duplicate prevention, alerts and documentation.
Operate
From $1,000 a month
Someone owns it after go-live: monitoring, fixes and a monthly review.